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Available Positions:

About us

Partnering Hope into Action (Phia) Foundation is a Charitable Trust registered in India that works on the issues of social exclusion and poverty reduction. Phia through its affiliate and partners brings in a long legacy of over 50 years of experience and expertise in development and humanitarian work in India and globally, and draws upon its wide portfolio of partnerships with grassroots civil society organizations. This includes the flagship PACS Programme that has reached over 9 million people in 7 of the poorest states, helping socially excluded communities claim their rights and entitlements. While the PACS program concluded, PHIA Foundation is helping take the processes and initiatives under PACS further into a new phase. Phia strives to empower poor marginalized and vulnerable groups for non-discriminatory access to rights and entitlements: in essential services, gainful livelihoods, relief during emergencies and address inequality and inter-generational poverty. The issue of gender equality crosscuts all its work.

 

About the Project

Phia Foundation is partnering with APPI (Azim Premji Philanthropic Initiative Pvt. Ltd) on a programme that focusses on strengthening local democracy and capacitate local self-governance in in selected blocks in Jamtara, Gumla and West Singhbhum districts of Jharkhand. All these districts fall under the 5th Scheduled Area hence provisions under the Panchayats (Extension to Scheduled Areas) Act 1996 (PESA) are applicable presenting an opportunity in the form of a greater role for Gram Sabhas in local governance systems and management of local resources. The three districts proposed also have a differential composition of the important tribal communities, which would enable to provide the programme with critical insights into the functioning of the PRIs and local governance in three different community contexts.

The programme intends to strengthen local governance for inclusive and participatory development with special emphasis on the excluded and marginalised communities by capacitating the Gram Sabha and the PRI institutions leading to equity, inclusion and holistic development of poor, vulnerable and marginalized groups. Another focus of the intervention would be to strengthen the Panchayati Raj System and other governance mechanisms through provisions of Jharkhand Panchayati Raj Act, PESA, Chotanagpur Tenancy Act, Santhal Parganas Tenancy Act and other relevant legislations. The focus will be to strengthen and capacitate the standing committees of the Panchayats and ensure their effective functioning. Phia Foundation would lead the programme with four other civil society organizations namely ASRA, Arouse Society, LJK and Samvad.

ASRA is a registered society established in with the objective to become the hope of the tribals and other excluded people and hence the objective of the organization was to work for the welfare and development of marginalized adivasis and other backward communities of the region. The CSO works on awareness, education and rights and entitlements of Adivasis and has a strong base of community mobilization and past work on reviving and strengthening Gram Sabhas in parts of Saranda Forest area.

Arouse Society follows a right based approach to empower communities for effective service delivery and demand generation through community institutions and has its focus on tribal development in Gumla and Simdega districts of Jharkhand.

Lok Jagrity Kendra got established in view of motivation drawn from Loknayak Jai Prakash Narayan for engaging community and youth in nation building with the perspectives of social justice and harmony. LJK works with Dalits, Scheduled Tribes and minorities with a focus community mobilization, women empowerment, water sanitation, Hygiene, Education, Health, agriculture and community based natural resource management to augment rural livelihood for resource poor communities.

Samvad is a grass root organization working in the field of Self Governance, Deepening democracy, Self-Reliance and Self Esteem with Gender Justice. It works in 14 districts and 350 villages of 23 Blocks in Jharkhand among the excluded communities of the society such as Adivasi, Dalits, Minorities and OBC. The CSO promotes and strengthen local governance through Women collectives, Gram Sabha, proper implementation of PESA and PRI.

1) Technical Support Officer (1 Nos.)

Location: The position would be based in Ranchi and would be under Phia Foundation 
Remuneration: Rs. 4,30,000.00 - 4,80,000.00 per annum
Reporting to: State Manager, Phia Foundation
 

Closing Date:15/12/2017 

Eligibility:

  • She/ he should be a B. Tech /Diploma in Civil Engineering 
  • Relevant experience of 5 year of experience in NRM, watersheds, Participatory Perspective planning, CBOs strengthening, work on governance at Panchayat level etc
  • Willingness to travel to the field extensively as required in the remote areas of Jharkhand.
  • Working knowledge in AUTO CAD, GIS and MS Office application shall be preferred. 
  • Understanding of national flagship programs like MGNREGA, FRA, etc would be preferred
  • Experience in coordinating/dialoguing with state and district administration
  • Strong interpersonal and communication skills
  • Ability to work with a range of people from diverse backgrounds in an open-minded, non-dogmatic manner. 

Job description:

  1. Develop partnership with JEs based in the block for critical inputs and convergence at Block and Panchayat level for approval of the Panchayat Level Planning and implementation of the schemes.
  2. Provide technical support to the block team on NRM and watershed management in terms of participatory gram sabha resource management planning for effective implementation of MGNREGA and other programs focused on INRM.
  3. Provide technical support to the block team and communities on mapping exercise for Community and Individual rights under FRA 2006 Act and assist block teams and communities for developing post claim management while ensuring convergence with various government programmes – MGNREGA, etc.
  4. Undertake periodic field visits to support partner organizations and community collective for effective implementation of the program deliverables.
  5. Facilitating partnership and collaboration with MGNREGA, Department of Agriculture, Department of Welfare and Soil and water conservation department. 
  6. Standardize appropriate formats for bio-physical intervention tool kits (IECs), estimates, tracking systems, etc.
  7. Review the Quality Assurance and Quality Control manuals for the block team.
  8. Develop training manuals on technical intervention – planning, estimates, etc.
  9. Support the team in preparing the progress reports, collection of information, monitoring, IEC activities, awareness building of the community on technical and operation and maintenance aspects; 
  10. Develop Barefoot Community Technical Cadres (BCTC) as Planners, implementers and monitors.
  11. Document case stories containing impacts of the biophysical intervention through convergence processes. 
  12. Any other tasks assigned by the State Manager, relevant to the project.

 

2) MIS & documentation officer (1 Nos.)

Location: The position would be based in Ranchi and would be under Phia Foundation 
Remuneration: Rs. 4,30,000.00 - 4,80,000.00 per annum
Reporting to: State Manager, Phia Foundation

Closing Date:15/12/2017 

Eligibility:

  • She/ he should be a post-graduate degree holder in social sciences, rural/urban development, economics, social policy, engineering from a reputed university/institute
  • Relevant work experience of at least 3 years.
  • Experience in donor reporting, documentation and report writing
  • Considerable experience of working in the NGOs/Development Sector
  • Excellent Communication and articulation skills
  • Knowledge of print and audio-visual production would be preferred
  • Ability to think creatively coupled with excellent writing and presentation skills would be preferred
  • Fluency in English and Hindi is a must
  • Experience of working on social media
  • Computing Skills (Should be well versed with MS Office, especially word, excel and electronic communication).

Job description:

  1. Facilitate development of the MIS framework (formats, templates, guidelines) for regular data collection, collation and management to capture the outputs and outcomes and also to measure the impact of the program. 
  2. Manage the MIS system to capture the quantitative progress across the state.
  3. To ensure effective MIS system and its reporting capability as a tool for the various stakeholders.  
  4. To undertake field visits to support documentation at the partner organization level and also to capture program progress, learning and challenges. 
  5. Organize data for efficient reporting and retrieval; make necessary modifications; perform back-up for data systems and data security; and maintain electronic archives of retired materials.
  6. Supporting the state team for data compilation and report generation as and when required. 
  7. Responsible for collection of data/information from districts related to training organized/ to be organized. Tracking and maintaining training related data in MIS system database
  8. Tracking and maintaining training data in MIS system database. Responsible for collection of data/information from districts related to training organized/ to be organized 
  9. Maintain all records, minutes of meetings and events. Prepare and/or manage the publication of summaries of discussions, outcomes reports, articles, presentation etc.
  10. Support in all project activities related to process documentation to capture the project progress and achievements by providing requisite data/ information 
  11. Manage post event activities – communications, press releases, reports, website etc.
  12. Prepare major reports, including background documents, case studies, agendas, invitation letters, website content, etc.

 

3) Project Coordinator (4 Nos.)

Location: The positions would be based in Chainpur block of Gumla district (1), Manoharpur block of West Singhbhum district (1) and Fatehpur block of Jamtara (2) districts and would be under CSOs Arouse Society (1), ASRA (1), LJK (1) and Samvad (1).
Remuneration: Rs. 3,23,000.00 - 3,60,000.00 per annum
Reporting to: Chief Functionaries of concerned CSOs

Closing Date:15/12/2017 

Eligibility:

  • She/ he should have a minimum of 5 years of experience in social work, community mobilization and institution building.
  • Should hold a Post-graduate degree in social sciences, rural/urban development from a reputed university/institute
  • Fair knowledge on issues of Governance in context of 73rd amendment act, PESA, CNT, SPT, 
  • Understanding on advocacy, networking liaison with administration transparency and accountability framework. 
  • Experience in civil society partnerships
  • Experience in programme monitoring and report writing, donor reporting
  • Experience in organising training workshops
  • Strong interpersonal and communication skills
  • A self-starter, able to work independently.
  • Ability to work with a range of people from diverse backgrounds in an open-minded, non-dogmatic manner. 

Job description:

  1. Responsible for the overall coordination and management of the project in accordance with the agreed plans, deliverables and timelines.
  2. Preparation of monthly, quarterly and annual plans of the project in accordance with the approved project and ensuring its execution with the support of the project team.
  3. Strategic planning and monitoring and review the performance of the project on a periodic basis to track the overall progress of the project in the district
  4. Undertake day-to-day management of the overall project including effective implementation and document progress towards the achievement of outputs.
  5. Undertake monitoring and review visits to field areas for timely implementation of project activities and achievement of agreed milestones in a time bound manner. 
  6. Prepare work plans, produce timely reports – financial and progress reports – as required by APPI reporting systems; support the MIS cum Documentation Officer in coordinating with the CSOs for generating periodic updates/ reports to be shared with donors and external stakeholders
  7. Responsible for coordination and reporting to Phia on the project progress, accomplishment of deliverables, challenges and learning.
  8. District level networking and liaison with district administration. 
  9. Extend necessary support and guidance to the project team in program management, facilitating trainings, facilitating the data collection, information sharing, recording, validations, and maintenance of effective MIS at the district level 
  10. Finalize monthly, quarterly and annual reports both qualitative and quantitative with the support of project team and share with Phia. 
  11. Any other task as per the need of the project

 

4)  Finance Officer (1 Nos.)

Location: The position would be based in Ranchi and would be under Phia Foundation 
Remuneration: Rs. 4,30,000.00 - 4,80,000.00 per annum
Reporting to: State Manager, Phia Foundation

Closing Date:15/12/2017 

Eligibility:

  • She/ he should be a post graduate or graduate in commerce from a recognized university•
  • Minimum 5 years of experience in the field of accounting and administrative work, preferably in the development sector
  • Excellent oral and written communication skills in english, and working knowledge of Hindi
  • Sound computer skills, including use of Internet and MS Office software
  • Ability to work independently and as a team player in a complex, multicultural environment
  • Basic knowledge of functioning of Non-Governmental Organisation
  • Willingness to travel extensively (5-10 days per month) as and when required
  • Updated information on accounting packages such as tally etc. 
  • Experience in donor reporting on financial compliances
  • Fair interpersonal and communication skills

Job description:

  1. To lead and coordinate the effective management of finance and general administrative functions related to the project.
  2. Ensure appropriate recording and accounting documentation as required by the project and preparation of required financial reports (utilization statements/ coordinating for audits etc.)
  3. Facilitate approval of requisitions, and follow up on procurement orders and payment requests as per the agreed systems, and ensure regular delivery of outputs.
  4. Appraise and evaluate the results of operations/ financial accounts for the state on a regular basis and undertake financial monitoring visits to partner organization.
  5. To manage all aspects of accounting, procurement related to the project
  6. Develop guidelines and institutionalize strong internal control mechanism (financial and administrative systems) for the project and partner organizations.
  7. To ensure the organizations meet all its commitments to the donors and be the contact person for donors in all finance related matters. 
  8. To develop financial guideline and procedures for all financial operations.
  9. To be responsible for the smooth financial management of the project and program activities.
  10. Regularly forecasting cash flow based on the work plan and ensuring that all partner organizations have enough cash to pay for their activities.
  11. To ensure that monthly/ quarterly/ six monthly and other annual financial reports are shared to management and donors within the stipulated timelines.
  12. To maintain the book of accounts as per the standard accounting procedures- the cash book, the ledgers, the bank books (if any)
  13. To ensure that adequate supporting and cross references with the activity trail in respect of each transaction are in place to have transparency in operations.
  14. To verify whether the payments are properly authorized, the payee details and to ensure that they are charged to the correct expenditure head.
  15. To handle the petty cash amount in the office, to ensure that the average cash balance is kept at minimum levels and to ensure that the cash box is held in safe custody.
  16. To ensure that all cash advances are accounted and to liaison with the recipients for maintaining advance registers. It is the key task of the accountant to ensure that at any point of time the cash in hand had to be tallied
  17. Verify that all the vouchers are attached with supporting documents and bills are available as per the accounts manual guidelines
  18. Prepare a bank reconciliation statement once in a month.
  19. To ensure proper registration and empanelment of vendors related to services hired from time to time for project activities.
  20. Perform other related responsibilities as may be assigned or delegated from time to time by the State Manager

 

5) Assistant Project Coordinator (6 Nos.)

Location: The positions would be based in in Chainpur block of Gumla district (2), Manoharpur block of West Singhbhum district (2) and Fatehpur block of Jamtara (2) districts and would be under CSOs Arouse Society (2), ASRA (2), LJK (1) and Samvad (1).
Remuneration: Rs. 2,16,000.00 - 2,40,000.00 per annum
Reporting to: Project Coordinator

Eligibility:

  • She/ he should have a minimum of 3 years of experience in social work, community mobilization and institution building.•  
  • Fair knowledge on issues of Governance in context of 73rd amendment act, PESA, CNT, SPT and community mobilization and social work  
  • Should be a graduate from a reputed university/institute
  • Strong interpersonal and communication skills
  • A self-starter, able to work independently.
  • Experience of conducting trainings programs and campaigns 
  • Coordination and with government officials
  • Understanding of local dialect and language 

Job description:

  1. Ensure effective implementation of project activities in the target villages.
  2. Preparation of monthly, quarterly and annual plans of the project in accordance with the approved project and ensuring its execution with the support of the project coordinator. 
  3. Coordination with block level officials and stakeholders of to ensure their involvement in the project.
  4. Monitoring of village level activities, trainings and conducting review meetings of panchayat facilitators and stakeholders.
  5. Collation and documentation of all reports and support the team in preparation of progress reports, tracking progress, maintenance of project reports, success stories and other relevant documents.
  6. Support in preparation of training calendar and implementation.
  7. Undertake such other assignments, which may be assigned from time to time.
  8. Willing to travel across/remote areas as and when required. 
  9. Willing to work extended hours as required by project timelines.
  10. Extend necessary support facilitating trainings, facilitating the data collection, and information sharing. 
  11. Support the panchayat facilitators in reaching out to the gram sabhas and responsible for extending support in the formation of standing committees as per JPRA and PESA. 

 

6) Accountant Coordinator (2 Nos.)

Location: The positions would be based in Chainpur block of Gumla district (1) and Manoharpur block of West Singhbhum district (1) and would be under CSOs Arouse Society (1) and ASRA
Remuneration: Rs.2,16,000.00 - 2,40,000.00 per annum
Reporting to: Chief Functionary of concerned CSOs

Eligibility:

  • She/ he should have a minimum of 3 years of relevant experience in managing accounts for non-profit entities 
  • Should be graduate, preferably from the commerce background with good understanding of finance management systems. 
  • Updated information on accounting packages such as tally, volac etc. 
  • Experience in donor reporting on financial compliances
  • Fair interpersonal and communication skills
  • A self-starter, able to work independently.

Job description:

  1. To lead and coordinate the effective management of finance and general administrative functions related to the project.
  2. Ensure appropriate recording and accounting documentation as required by the project and preparation of required financial reports (utilization statements/ coordinating for audits etc.)
  3. To manage all aspects of accounting, procurement related to the project
  4. To develop financial guideline and procedures for all financial operations.
  5. To be responsible for the smooth financial management of the project and program activities.
  6. Regularly forecasting cash flow based on the work plan and ensuring that all partner organizations have enough cash to pay for their activities.
  7. To ensure that monthly/ quarterly/ six monthly and other annual financial reports are shared to management and donors within the stipulated timelines.
  8. To maintain the book of accounts as per the standard accounting procedures- the cash book, the ledgers, the bank books (if any)
  9. To ensure that adequate supporting and cross references with the activity trail in respect of each transaction are in place to have transparency in operations.
  10. To verify whether the payments are properly authorized, the payee details and to ensure that they are charged to the correct expenditure head.
  11. To handle the petty cash amount in the office, to ensure that the average cash balance is kept at minimum levels and to ensure that the cash box is held in safe custody.
  12. To ensure that all cash advances are accounted and to liaison with the recipients for maintaining advance registers. It is the key task of the accountant to ensure that at any point of time the cash in hand had to be tallied
  13. Verify that all the vouchers are attached with supporting documents and bills are available as per the accounts manual guidelines
  14. Prepare a bank reconciliation statement once in a month.
  15. To ensure proper registration and empanelment of vendors related to services hired from time to time for project activities.
  16. Perform other related responsibilities as may be assigned or delegated from time to time 

 

How to Apply

  • Eligible candidates interested in these positions are requested to apply to by submitting their updated CV/ biodata along with a cover letter mentioning their suitability for the position. 
  • The position for which the application is made should be clearly written in the subject line. 
  • The application, should include names of three referees (your direct line managers, one must be current employer)
  • Completed applications along with CVs should be sent to info@phia.org.in. Closing date: 15/12/2017
  • Please mention the name of the position for which the application is made. 
  • Only Shortlisted candidates will be intimated of the interview.
  • Phia foundation is an equal opportunity employer; women and the differently abled are particularly encouraged to apply.

Only short-listed candidates will be contacted. If you have not been contacted, please assume your application was unsuccessful