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Career and Volunteers

Available Positions:

1) Project Lead (1 Position)

Position: Project Lead (1 position)

Remuneration: INR. 40,000/- consolidated per month

Reporting to: Program Lead (Uttar Pradesh)

Closing Date:  25/01/2019

Location: Lucknow

Project Duration:11 months fixed term contract. Renewal subject to the extension of the project

 

About Us

Partnering Hope into Action (Phia) Foundation is a Charitable Trust registered in India that works on the issues of social exclusion and poverty reduction. Phia through its affiliate and partners brings in a long legacy of experience and expertise in development and humanitarian work in India and globally and draws upon its wide portfolio of partnerships with grassroots civil society organizations.

This includes the flagship PACS Programme that reached over nine million people in seven of the poorest states, helping socially excluded communities claim their rights and entitlements. While the PACS program concluded, PHIA Foundation is helping take the processes and initiatives under PACS further into a new phase.

Phia strives to empower poor marginalized and vulnerable groups for non-discriminatory access to rights and entitlements: in essential services, gainful livelihoods, relief during emergencies and address inequality and inter-generational poverty. The issue of gender equality crosscuts all its work.

About the project

The ‘Coalition on Child Rights and Development (CCRD)’ project focuses on education of children with the primary aim to build and strengthen a state-wide alliance of CSOs, networks and activists who would work towards the common cause of child rights in the state of Uttar Pradesh. Education being centric to the development of children and one of their primary rights the proposed alliance will also work towards contributing to the SDG 4 – “Ensure inclusive and equitable quality education and promote lifelong learning opportunities for all”. The CCRD project is supported by UNICEF (Uttar Pradesh State Office).

About the Role (Project Lead)

Phia Foundation seeks to fill the Project Lead position to coordinate and implement the project in line with the deliverables mentioned as follows. The candidate is expected to provide thematic inputs, support and supervision on the interventions around Phia’s mandate to ensure holistic rights of children and their education through alliance building of CSOs and other stakeholders in our operational districts of Uttar Pradesh engaging through Civil Society Organizations and networks. The position holder will spearhead the said work on education and child rights by working closely with the state government and CSO partners by leading, managing and coordinating the project with CSO partners ensuring quality delivery of the program. The position reports to the Programme Lead – Uttar Pradesh.

Key Responsibilities and Deliverables:
 

  • Engage with different stakeholders in government and civil society networks on building alliances on child rights focusing on education.
  • Ensure regular support to CSO partners and network on project theme.
  • Assist in the development and/or introduction of new approaches, methods and practices with special focus on the education needs of children from excluded communities and facilitate its implementation in close collaboration with team and CSO partners.
  • Engage, build relationship, and influence various related internal and external stakeholders.
  • Engage and influence various networks, campaigns working on issues specifically in the context of education.
  • Undertake field visits to monitor the quality of implementation of the education programmes and identify and recommend necessary actions for programme improvement.
  • Identify needs of CSO partners vis-a‐vis the education theme for capacity building and emerging opportunities for advocacy interventions in close coordination with the line manager.
  • Develop and share guidelines, formats and other documents required for collection of information/ data.
  • Ensure timely reporting and documentation and quality assurance of the reports generated from the states for internal and external sharing.
  • Undertaking other responsibilities not outlined above which are commensurate with a role of this nature.

About You (Project Lead)

The position demands the prospect to have implementation and technical knowledge on education and child rights with a minimum of 3 -5 years of relevant working experience. The key responsibility of the position is to coordinate the overall implementation of the project activities in the project locations in Uttar Pradesh.
 

Educational qualifications and skills required for the position:

  • Post-graduate or any equivalent degree in social work or humanities with substantial knowledge and experience (at least 3 -5 years) in education and development sector.
  • S/he should have a strategic vision and strong understanding on alliance building/networking capabilities in the area of education and development.
  • S/he must be abreast with current education sector trends, developments, procedures and operational activities for integrated strategic planning.
  • Managerial, representational and inter-personal skills, and strong communication in Hindi and English (verbal and written).
  • Prior working experience in the state of Uttar Pradesh will be an advantage.

 

How to Apply

Please send a cover letter / note (maximum two pages) mentioning your suitability for the said position with an updated CV with two references (your direct line managers, one must be current employer) in a single document (MS Word or PDF format) to jobs@phia.org.in by 25 January 2019.

An indication of your present and expected salary should also be made in the CV. Please mention “Project Lead CCRD” in the Subject of the e-mail.

Only shortlisted candidates will be contacted. Phia encourages applications from socially excluded communities, PwD and women.

 

2) Finance Officer (2 positions)

Position:  Finance Officer (2 positions)

Reporting to:  Program Lead (Uttar Pradesh / Bihar)

Closing Date:  30/01/2019

Location: One Position each in Lucknow and Patna

Project Duration: 10 – 12 months fixed term contract. Renewal subject to the extension of the project

  

About Us

Partnering Hope into Action (Phia) Foundation is a Charitable Trust registered in India that works on the issues of social exclusion and poverty reduction. Phia through its affiliate and partners brings in a long legacy of experience and expertise in development and humanitarian work in India and globally and draws upon its wide portfolio of partnerships with grassroots civil society organizations.

This includes the flagship PACS Programme that reached over nine million people in seven of the poorest states, helping socially excluded communities claim their rights and entitlements. While the PACS program concluded, PHIA Foundation is helping take the processes and initiatives under PACS further into a new phase.

Phia strives to empower poor marginalized and vulnerable groups for non-discriminatory access to rights and entitlements: in essential services, gainful livelihoods, relief during emergencies and address inequality and inter-generational poverty. The issue of gender equality crosscuts all its work.

About the Role (Finance Officer)

Phia Foundation seeks to fill two positions of Finance Officer to take responsibility for the Accounts, Financial Management and Grant monitoring of the projects and associated Civil Society Organization partners in the States of Uttar Pradesh and Bihar. S/He would be located in the Lucknow / Patna State offices and would report to the respective Programme Leads.

Key Responsibilities and Deliverables:

  • To ensure that administrative records and documents are maintained up to date as per agreed procedure.
  • Ensure effective functioning of accounts systems for the project.
  • Responsible for day to day maintenance of accounts and books of accounts as per accounts system.
  • Support in making logistic arrangements for various state level events.
  • Support the National Finance Manager in monitoring the utilization of funds and generate periodic reports.
  • Support National Finance Manager in Grant Management and ensure timely disbursement of funds to the CSOs.
  • Ensure that the CSOs comply with the project reporting requirements.
  • Project budget management and financial monitoring of the project expenses with the approved budgeted costs.
  • Review and analysis of the financial reports.
  • Maintain relevant correspondence with the CSOs on project matters.
  • Undertake periodical monitoring visit to CSOs.
  • Preparation of appropriate project closure report at the end of the project and audit processes.
  • To take up additional responsibilities as and when required.

 

Educational qualifications and skills required for the position:

A graduate or a post-graduate degree in finance, with substantial knowledge and experience (at least 3 - 5 years), preferably in the Social Development Sector, is required for this position. The candidate should be versed with the laws related to the Development Sector like provisions in Income Tax Act, Foreign Contribution (Regulation) Act, Societies Registration Act, etc. Excellent proficiency in Tally, MS Excel, and MS Word is required. Person should possess good communication skills, verbal and written, both in Hindi and in English.

How to Apply

Please send a cover letter / note (maximum two pages) mentioning your suitability for the said position with an updated CV with two references (your direct line managers, one must be current employer) in a single document (MS Word or PDF format) to jobs@phia.org.in by 30th Jan 2019.

An indication of your present and expected salary should also be made in the CV. Please mention “Finance Officer – State name (Bihar or Uttar Pradesh)” in the subject of the e-mail.

Only shortlisted candidates will be contacted. Phia encourages applications from socially excluded communities, PwD and women.

 

3) Finance Manager (Delhi)

Position:                Finance Manager

Job Location:       Delhi

Remuneration:     Up to INR 7,20,000 per annum  (CTC) depending upon qualifications and experience

Last Date of Application: 18 January 2019

 

About Phia Foundation

Partnering Hope into Action (Phia) Foundation is a Charitable Trust registered in India that works on the issues of social exclusion and poverty reduction. Phia through its affiliate and partners brings in a long legacy of experience and expertise in development and humanitarian work in India and globally and draws upon its wide portfolio of partnerships with grassroots civil society organizations.

This includes the flagship PACS Programme that reached over nine million people in seven of the poorest states, helping socially excluded communities claim their rights and entitlements. While the PACS program concluded, PHIA Foundation is helping take the processes and initiatives under PACS further into a new phase.

Phia strives to empower poor marginalized and vulnerable groups for non-discriminatory access to rights and entitlements: in essential services, gainful livelihoods, relief during emergencies and address inequality and inter-generational poverty. The issue of gender equality crosscuts all its work.

Job description

The Finance Manager will be responsible for contributing towards management of the finance functions towards assigned specific projects of Phia Foundation along with contributing to the overall finance function of the organization. The position will report to Hon. Director - Phia. Following are the key responsibility areas for the position:

  • To maintain accounts of Phia Foundation on a daily basis and ensure upkeep of accounts in Tally ERP 9.
  • To ensure compliances in relation to donor agreements. This includes timely submission of fund requests, utilization statements and audit reports.
  • In case projects are implemented with other CSO partners
    • to conduct due diligence of new partner organization
    • to prepare budget allocation to other implementing partners in accordance with the activities undertaken by them and in line with the main donor agreement
    • to prepare grant agreements between Phia and the implementing partners in line with the main donor agreements
    • to ensure timely disbursement of funds to the implementing partners and getting statements of utilization from them
    • to conduct financial monitoring of the implementing CSO partner – through desk review and field visits
    • to ensure the audit of grants disbursed and utilized.
    • to ensure that the balances are settled with the grantees at the end of each project
  • To monitor budget utilization and prepare monthly/ quarterly analysis of fund status of Phia.
  • To maintain all subsidiary records of Phia Foundation including grant agreements, CSO documents, assets registers, HR related documents, procurement related documents, etc.
  • To issue employment contracts and maintain HR files.
  • To prepare contracts to be issued to consultants, agencies and ensure that deliverables are met before making any payments under the contracts.
  • To stimulate the flow of funds for operational and programme purposes from head office to various state offices and CSO partners.
  • To ensuring budgetary, legal & statutory compliances with respect to audits, Income Tax, FCRA, Service Tax, TDS, etc.
  • To ensure timely payment of Invoices raised at National and State offices and coordinate with State teams for the same.
  • To ensure the compliances in relation to finance, HR, procurement and other policies of Phia Foundation.
  • To ensure that Phia’s annual statutory audit is completed with closure of all queries.
  • To ensure that administrative and financial files and records are maintained up to date as per agreed procedures.
  • To ensure necessary admin and logistic support during various meetings, workshops, events conducted under the programme.
  • Any other task assigned by the line manager.

Qualifications and experience

  1. A post-graduate degree in commerce or financial management, with substantial knowledge and experience (at least 7 years) of independently managing the accounts, finance and administration of a large organization.
  2. Good knowledge of Tally ERP 9, MS Office, MS Excel etc. is essential.
  3. Good knowledge of fund based accounting and statutory laws governing the NGOs.
  4. Good inter-personal, skills, and strong communication in Hindi and English (verbal and written), are essential.

How to apply:

Please send a note (maximum two pages) mentioning your suitability for the said position with an updated CV with two references in a single document (MS Word or PDF format) to jobs@phia.org.in.

An indication of your present and expected salary should also be made in the CV. Please mention “Finance Manager - Delhi” in the Subject of the e-mail. Only shortlisted candidates will be contacted. Phia encourages applications from socially excluded communities, PwD and women.