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Available Positions:

Position: Finance and Administrative Manager
Job Location: Delhi
Last Date of Application: 28 January 2018
Cost to the Company: Upto INR 7,20,000 per annum

About us

Partnering Hope into Action (Phia) Foundation is a Charitable Trust registered in India that works on the issues of social exclusion and poverty reduction. Phia through its affiliate and partners brings in a long legacy of over 50 years of experience and expertise in development and humanitarian work in India and globally, and draws upon its wide portfolio of partnerships with grassroots civil society organizations. This includes the flagship PACS Programme that has reached over 9 million people in 7 of the poorest states, helping socially excluded communities claim their rights and entitlements. While the PACS program concluded, PHIA Foundation is helping take the processes and initiatives under PACS further into a new phase. Phia strives to empower poor marginalized and vulnerable groups for non-discriminatory access to rights and entitlements: in essential services, gainful livelihoods, relief during emergencies and address inequality and inter-generational poverty. The issue of gender equality crosscuts all its work.


Job Description

The Finance and Admin Manager will be responsible for overall management of the finance and administrative functions of Phia Foundation. The position will report to Hon. Director - Phia. Following are the key responsibility areas for the position:

To maintain accounts of Phia Foundation on a daily basis and ensure upkeep of accounts in Tally ERP 9.

To ensure compliances in relation to donor agreements. This includes timely submission of fund requests, utilization statements and audit reports.

In case projects are implemented with other CSO partners: 

  • To conduct due diligence of new partner organisation
  • To prepare budget allocation to other implementing partners in accordance with the activities undertaken by them and in line with the main donor agreement
  • To prepare grant agreements between Phia and the implementing partners in line with the main donor agreements
  • To ensure timely disbursement of funds to the implementing partners and getting statements of utilisation from them
  • To conduct financial monitoring of the implementing cso partner – through desk review and field visits
  • To ensure the audit of grants disbursed and utilised.
  • To ensure that the balances are settled with the grantees at the end of each project
  • To monitor budget utilisation and prepare monthly/ quarterly analysis of fund status of Phia. 
  • To maintain all subsidiary records of Phia Foundation including grant agreements, CSO documents, assets registers, HR related documents, procurement related documents, etc.
  • To issue employment contracts and maintain HR files.
  • To prepare contracts to be issued to consultants, agencies and ensure that deliverables are met before making any payments under the contracts. 
  • To stimulate the flow of funds for operational and programme purposes from head office to various state offices and CSO partners. 
  • To ensuring budgetary, legal & statutory compliances with respect to audits, Income Tax, FCRA, Service Tax, TDS, etc.
  • To ensure timely payment of Invoices raised at National and State offices and coordinate with State teams for the same.
  • To ensure the compliances in relation to finance, HR, procurement and other policies of Phia Foundation.
  • To ensure that Phia’s annual statutory audit is completed with closure of all queries.
  • To ensure that administrative and financial files and records are maintained up to date as per agreed procedures.
  • To ensure necessary admin and logistic support during various meetings, workshops, events conducted under the programme. 
  • Any other task assigned by the line manager. 
     

Qualifications and experience: 

  • A post-graduate degree in commerce or financial management, with substantial knowledge and experience (at least 7 years) of independently managing the accounts, finance and administration of a large organisation.
  • Good knowledge of Tally ERP 9, MS Office, MS Excel etc. is essential.
  • Good knowledge of fund based accounting and statutory laws governing the NGOs. 
  • Good inter-personal, skills, and strong communication in Hindi and English (verbal and written), are essential. 
     

How to Apply

Please send a note (maximum two pages) mentioning your suitability for the said position with an updated CV with two references in a single document (word format) to info@phia.org.in

An indication of your present and expected salary should also be made in the CV. Please mention “Finance and Admin Manager - Delhi” in the Subject of the e-mail.

Only short-listed candidates will be contacted. If you have not been contacted, please assume your application was unsuccessful.

We encourage applications from socially excluded communities, PWD and women. 

 

 

Position:  Technical Support Officer
Location: The position would be based in Ranchi and would be under Phia Foundation 
Remuneration:  Rs. 4,30,000.00 - 4,80,000.00 per annum  
Reporting to: State Manager, Phia Foundation
Last Date of Application: 31 January 2018

 

About the assignment and role:

Phia Foundation is partnering with APPI (Azim Premji Philanthropic Initiative Pvt. Ltd) on a programme that focusses on strengthening local democracy and capacitate local self-governance in in selected blocks in Jamtara, Gumla and West Singhbhum districts of Jharkhand. All these districts fall under the 5th Scheduled Area hence provisions under the Panchayats (Extension to Scheduled Areas) Act 1996 (PESA) are applicable presenting an opportunity in the form of a greater role for Gram Sabhas in local governance systems and management of local resources. The three districts proposed also have a differential composition of the important tribal communities, which would enable to provide the programme with critical insights into the functioning of the PRIs and local governance in three different community contexts.


The programme intends to strengthen local governance for inclusive and participatory development with special emphasis on the excluded and marginalised communities by capacitating the Gram Sabha and the PRI institutions leading to equity, inclusion and holistic development of poor, vulnerable and marginalized groups. Another focus of the intervention would be to strengthen the Panchayati Raj System and other governance mechanisms through provisions of Jharkhand Panchayati Raj Act, PESA, Chotanagpur Tenancy Act, Santhal Parganas Tenancy Act and other relevant legislations. The focus will be to strengthen and capacitate the standing committees of the Panchayats and ensure their effective functioning. Phia Foundation would lead the programme with four other civil society organizations namely ASRA, Arouse Society, LJK and Samvad.

ASRA is a registered society established in with the objective to become the hope of the tribals and other excluded people and hence the objective of the organization was to work for the welfare and development of marginalized adivasis and other backward communities of the region. The CSO works on awareness, education and rights and entitlements of Adivasis and has a strong base of community mobilization and past work on reviving and strengthening Gram Sabhas in parts of Saranda Forest area.

Arouse Society follows a right based approach to empower communities for effective service delivery and demand generation through community institutions and has its focus on tribal development in Gumla and Simdega districts of Jharkhand.

Lok Jagrity Kendra got established in view of motivation drawn from Loknayak Jai Prakash Narayan for engaging community and youth in nation building with the perspectives of social justice and harmony. LJK works with Dalits, Scheduled Tribes and minorities with a focus community mobilization, women empowerment, water sanitation, Hygiene, Education, Health, agriculture and community based natural resource management to augment rural livelihood for resource poor communities. 

Samvad is a grass root organization working in the field of Self Governance, Deepening democracy, Self-Reliance and Self Esteem with Gender Justice. It works in 14 districts and 350 villages of 23 Blocks in Jharkhand among the excluded communities of the society such as Adivasi, Dalits, Minorities and OBC. The CSO promotes and strengthen local governance through Women collectives, Gram Sabha, proper implementation of PESA and PRI.

 

Description of position:

Eligibility: 

  • She/ he should be a B. Tech /Diploma in Civil Engineering 
  • Relevant experience of 5 year of experience in NRM, watersheds, Participatory Perspective planning, CBOs strengthening, work on governance at Panchayat level etc
  • Willingness to travel to the field extensively as required in the remote areas of Jharkhand.
  • Working knowledge in AUTO CAD, GIS and MS Office application shall be preferred. 
  • Understanding of national flagship programs like MGNREGA, FRA, etc would be preferred
  • Experience in coordinating/dialoguing with state and district administration
  • Strong interpersonal and communication skills
  • Ability to work with a range of people from diverse backgrounds in an open-minded, non-dogmatic manner. 

Job description:

 

  1. Develop partnership with JEs based in the block for critical inputs and convergence at Block and Panchayat level for approval of the Panchayat Level Planning and implementation of the schemes.
  2. Provide technical support to the block team on NRM and watershed management in terms of participatory gram sabha resource management planning for effective implementation of MGNREGA and other programs focused on INRM.
  3. Provide technical support to the block team and communities on mapping exercise for Community and Individual rights under FRA 2006 Act and assist block teams and communities for developing post claim management while ensuring convergence with various government programmes – MGNREGA, etc.
  4. Undertake periodic field visits to support partner organizations and community collective for effective implementation of the program deliverables.
  5. Facilitating partnership and collaboration with MGNREGA, Department of Agriculture, Department of Welfare and Soil and water conservation department. 
  6. Standardize appropriate formats for bio-physical intervention tool kits (IECs), estimates, tracking systems, etc.
  7. Review the Quality Assurance and Quality Control manuals for the block team.
  8. Develop training manuals on technical intervention – planning, estimates, etc.
  9. Support the team in preparing the progress reports, collection of information, monitoring, IEC activities, awareness building of the community on technical and operation and maintenance aspects; 
  10. Develop Barefoot Community Technical Cadres (BCTC) as Planners, implementers and monitors.
  11. Document case stories containing impacts of the biophysical intervention through convergence processes. 
  12. Any other tasks assigned by the State Manager, relevant to the project.

Application Process:

  • Eligible candidates interested in these positions are requested to apply to by submitting their updated CV/ biodata along with a cover letter mentioning their suitability for the position. 
  • The position for which the application is made should be clearly written in the subject line. 
  • The application, should include names of three referees (your direct line managers, one must be current employer)
  • Completed applications along with CVs should be sent to info@phia.org.in. Closing date: 31/01/2018
  • Please mention the name of the position for which the application is made. 
  • Only Shortlisted candidates will be intimated of the interview.
  • Phia foundation is an equal opportunity employer; women and the differently abled are particularly encouraged to apply.

 

Position:   Program Officer (1 position)
Location:  The position would be based in Ranchi, Jharkhand 
Remuneration:  Rs.540000.00 per annum all inclusive 
Reporting to:  State Manager, Phia Foundation
Closing Date:  30/01/2018
 

About the assignment and roles:

Phia Foundation in Jharkhand is building on the social capital created and the impact made in specific themes and flagship schemes of the government through the interventions of Poorest Areas Civil Society (PACS) programme, one of the largest civil society programmes of DFID in India reaching out to 9.62 million people across 90 districts in seven states. The focus of PACS programme was to make the duty bearers accountable through empowered community leadership and evidence based advocacy. This included MGNREGA, Forest Rights, Land Rights, Education, Health and Nutrition. Promoting effective governance and community leadership is key in all these interventions. Phia is exploring various opportunities to raise resources to take forward some of the work done through the PACS Programme. The position of the Program Officer would be to contribute to this processes in Jharkhand.

Description of position:

Eligibility: 

  • She/ he should be a post-graduate degree holder in social sciences, rural/urban development, economics, social policy, engineering from a reputed university/institute
  • Relevant work experience of 3-5 years or above
  • Experience in programme monitoring and report writing, donor reporting
  • Considerable experience of working in the NGOs/Development Sector
  • Ability to think creatively coupled with excellent writing and presentation skills Computing Skills (Should be well versed with MS Office, especially word, excel and electronic communication)
  • Understanding on advocacy, networking liaison with administration transparency and accountability framework
  • Strong interpersonal and communication skills
  • A self-starter, able to work independently
  • Ability to work with a range of people from diverse backgrounds in an open-minded, non-dogmatic manner. 

Job description:

  • Support State Manager for the overall programme management, administration, reporting and review
  • Undertake day-to-day management of projects including effective implementation and document progress towards the achievement of outputs
  • Undertake monitoring and review visits to partner CSOs and coordinate with CSOs in consultation with the State Manager for generating reports, conducting events and initiate advocacy work
  • Assist the State Manager for timely allocation of funds to CSOs
  • Support the State Manager in developing state specific plan and update the progress to the national program team
  • Responsible for preparation of periodic reports, updates, from the CSOs ensuring its quality and correctness
  • Maintain all records, minutes of meetings and events. Prepare and/or manage the publication of summaries of discussions, outcomes reports, articles, presentation etc.
  • Support in all project activities related to process documentation to capture the project progress and achievements by providing requisite data/ information 
  • Manage post event activities – communications, press releases, reports, website etc.
  • Prepare major reports, including background documents, case studies, agendas, invitation letters, website content, etc.
  • Any other task as assigned by the line manager
     

Application Process

  • Eligible candidates interested in these positions are requested to apply to by submitting their updated CV along with a cover letter mentioning their suitability for the position. 
  • The position for which the application is made should be clearly written in the subject line. 
  • The application, should include names of two referees (one must be from your current employer).
  • Completed applications along with CVs should be sent to info@phia.org.in. Closing date: 30/01/2018
  • Only Shortlisted candidates will be intimated of the interview.
  • Phia foundation is an equal opportunity employer; women and the differently abled are particularly encouraged to apply.